Free calculator

Event Budget Calculator

Free Event Budget Calculator with instant browser-based results and a clear calculation breakdown.

🎉 Event Budget Calculator

Plan your event expenses and calculate the total budget needed

Event Details

Number of Guests

Please enter a valid number of guests (minimum 1)

Venue & Equipment

Venue Rental Cost ($)

Please enter a valid amount

Equipment Rental ($)

Please enter a valid amount

Catering

Food Cost per Person ($)

Please enter a valid amount

Beverage Cost per Person ($)

Please enter a valid amount

Entertainment & Decor

Entertainment Cost ($)

Please enter a valid amount

Decoration Cost ($)

Please enter a valid amount

Additional Costs

Staff & Service Cost ($)

Please enter a valid amount

Miscellaneous Expenses ($)

Please enter a valid amount

Contingency Buffer (%)

Please enter a percentage between 0 and 100

Your Event Budget

$0.00

Venue & Equipment: $0.00

Catering (Food & Beverage): $0.00

Entertainment & Decor: $0.00

Staff & Miscellaneous: $0.00

Subtotal: $0.00

Contingency Buffer (0%): $0.00

Total Budget: $0.00

Budget Breakdown: This calculator sums all fixed costs (venue, equipment, entertainment, decor, staff, miscellaneous) and per-person costs (food and beverages multiplied by number of guests). A contingency buffer is added to account for unexpected expenses. The formula is: Total = (Fixed Costs + Per-Person Costs × Guests) × (1 + Contingency%)

Want to understand the calculation?

See examples, formula notes and limitations.

Read the guide