Free calculator

Employee Cost Calculator

Free Employee Cost Calculator with instant browser-based results and a clear calculation breakdown.

Calculate the total annual cost of employing a staff member, including salary, benefits, taxes, and other employer expenses.

Annual Base Salary ($)

Gross annual salary before taxes

Employer Payroll Tax Rate (%)

FICA taxes (Social Security + Medicare) - typically 7.65% in the US

Health Insurance ($ per year)

Employer's contribution to health insurance

Retirement Match (%)

Percentage of salary matched for 401(k) or similar

Other Benefits ($ per year)

Dental, vision, life insurance, etc.

Training & Development ($ per year)

Professional development, courses, conferences

Equipment & Software ($ per year)

Computer, software licenses, tools (amortized annually)

Overhead Rate (%)

Office space, utilities, administrative costs as % of salary

Include PTO/Vacation Cost Calculation

Shows the cost of paid time off (informational only)

Total Annual Employee Cost

Want to understand the calculation?

See examples, formula notes and limitations.